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  • Annual general meeting and extraordinary general meeting

 

  • The Annual General Meeting (AGM) shall be held in the month of August or September every year. An Extraordinary General Meeting may be called by the Society Committee or at the request of one fifth of the total number of voting members of the Society.

 

  • The business of the Annual General Meeting shall be:
    • To receive reports from the Society Committee
    • To elect the Officers and Members of the Society Committee
    • To receive the audited accounts of the previous financial year
    • To consider any other business.

 

  • The Secretary, on the instruction of the Society Committee shall prepare an Agenda of Annual or Extraordinary General Meeting and shall make it known to the members in such manner as the Society Committee shall decide, provided not less than 14 days' notice shall be given to all qualified members.

 

  • The quorum for all Annual and Extraordinary General Meetings of the Society shall be at least one fifth of the voting members. All decisions taken at the Annual or Extra- ordinary General Meeting will be valid if passed by a majority vote of all voting members present, subject to other provisions herein stated.

 

  • In the event of insufficient number of members being present to form a quorum, such meeting will be adjourned for 14 days. A notice to this effect shall be sent to all members within 7 days of the meeting and whatever number of members present at that meeting shall constitute a quorum and decisions taken shall be binding to all members.
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